Screen Prints NFK

Requested Ordering Process for Entities Requiring Treasurer Approval of Check Disbursement

Schools, Administrations, Organizations, and Businesses often have a Treasury Agent (Treasurer or Treasury Department) tasked with approving payouts for goods and services, usually in the form of a check and most recently in some instances a debit card. This routinely has a process that requires signatures on official Purchase Orders, both from the issuing party (Client) and SPNFK (Vendor). Once validated with signatures, the work order starts at Screen Prints NFK while the budget cycle arrives at it’s next payout date and the payment for the Purchase Order is issued. As the Purchasing Agent representing the client, please keep in mind these requested procedural practices to ensure the process goes as smoothly as possible and both parties are satisfied:

• The routine minimum 10 business day deadline detailed on all estimates is not the pickup/delivery/ship date for Purchase Order jobs. It is the deadline for the goods to be finished and available pending payment.

• Payment is required at pickup/delivery and prior to shipper pickup/dropoff. No exceptions.✔

• Screen Prints NFK does not chase checks or accept promise to pay. Please do not “mail checks” and attempt to pick up or request delivery of the finished items prior to the payment receipt, the goods will not be released. This is avoided by simply having the check matching the signed Purchase Order amount in hand ready to trade for the goods. Easy.✔

• Submit the check request with the Treasurer immediately after client side Purchase Order signatures have been verified and confirm the request is in process to ensure the payment is in order and on time the same way Screen Prints NFK needs to be in order and on time.✔

• Screen Prints NFK does not release goods with the receipt of a post-dated check. This detail will be verified prior to hand-off and three options will be available to the client:
  • Cash/credit/debit will be accepted from a client affiliated party and that individual can put their own check request in with their treasurer for reimbursement.✔
  • A new check issued with no post-date.✔
  • The post-dated check will be accepted and goods available for pickup/delivery once it clears.✔

• Unless a debit card linked to Treasury funds is used for immediate payment at the Purchase Order phase, Screen Prints NFK does not accept rush order requests sooner than 10 business days unless a positive payout history is already established with the Treasury Structured Entity client. Cash/Credit/Debit from an established Treasury Structured Entity client affiliate will also be accepted for rush orders and considered part of the aforementioned positive payout history.

• Initial Cash/Credit/Debit orders without established Purchase Order transaction record is not by default considered positive payout history from a client seeking to utilize Treasury Structured Entity privilege for rush order consideration at a later date. They will continue to be considered a Retail POS (Point Of Sale) client until a realized and positive Purchase Orders transaction record is established.

Screen Prints NFK has long and healthy client / vendor relationships with several Treasury Structured Entities, understanding that both parties have policies for payouts that need to be adhered to. Although this policy seems a bit “disciplinarian”, it was developed over years of experience to promote transactional fairness, respect, courtesy, and consideration. Even more important: timely and satisfactory pickup/delivery of client orders. There is always room for one more in this family.

Fed/State/City Contracts are exempt from this policy and bound by the payout schedule detailed in the awarded contracts. Under no circumstances are retail clients considered a “Treasury Structured Entity” by claim or assumption, checks will not be accepted as a form of payment from them.